Scenario: You have drafted a document and you need eight of your team members to share their thoughts on it before you send it to your boss. You save the file to your computer, then you attach it to the email. Each recipient downloads a copy of the documents, saves it, and sends it back to you. Some recipients make direct changes to the document, but you need to read those documents meticulously to see where the changes are. At the end, you have eight completely different documents, and it takes you hours to go through and compare them all.
Solution: To make your life easier and to get everyone collaborating on the same document, you can simply store your document in OneDrive and use the Share feature to share a live version of the document. Set the permissions to “Can Review.” When users open the link, they can all see the same document. They can then use the comment feature and if they make edits to the document, the edits can be highlighted using Track Changes. Each recipient will be able to see each other’s comments and too, so there will be less confusion in sorting out their conflicting thoughts at the end.
Watch the short video below to see the whole process and learn a few more tips along the way.